Got Stuck Planning the Office Christmas Party? Check out our Top Tips for Making Planning a Memorable Event a Breeze!
- genvev
- Oct 16
- 4 min read
Maybe you're excited about planning the office holiday get-together, but don't know where to start, and maybe it's just another task that's been added to your already exhausting to-do list. Either way, we are here to help make your event memorable.
One of the most crucial aspects of any party is the catering. After all, delicious food can elevate the entire experience. The following are our top ten tips to get you started planning an amazing holiday (or any!) event.
1. Budget
First things first, before exploring catering options, it’s essential to establish a budget. This number needs to account not only for the food and drink but also leave room for additional costs such as service fees, rentals, and gratuities. Establishing a clear budget beforehand will make it easier to keep on track as you move through the planning process and avoid frustration later on.
2. Understand your Guests
There is a range of dietary restrictions, ranging from allergies to religious observations. Having an understanding of your guests needs and preferences is vital. A great way to collect this information is to send out a survey or email to gather a list of food allergies, vegetarian or vegan preferences, and any other dietary needs. We have plenty of experience, and there should be no issue addressing these needs and preferences. This way, everyone will feel included and can enjoy a delicious meal.
3. Which Catering Style is Right for you?
There are many catering styles to choose from, including buffet, passed hors d'oeuvres, plated service, family-style, and food stations. Each style has its pros and cons, so think about the space you have and the vibe you want to create. A buffet may encourage mingling, while a plated service can feel more formal. We have experience in all styles of service and can help you create an outstanding event.
4. Cover your Bases by Asking the Right Questions
You have addressed the tips we covered above, and it's time to start looking for a caterer. Asking the right questions can keep the planning process simple and frustration-free.
Some key things to consider:
What's included? Make sure to clarify if the package includes setup, cleanup, and serving staff.
Can you accommodate dietary restrictions? Ensure the caterer can provide options for guests with specific needs. As mentioned above, most dietary restrictions are easily addressed, but it never hurts to ask.
What is the cancellation/change policy? Understand the terms in case you need to make changes to your plans. We understand that life can throw curveballs and do everything in our power to be flexible.
When do you need final confirmation and a deposit?
Making sure everyone is on the same page is essential. Many companies require a deposit, especially during the busy holiday season. Last-minute add-ons or drop-offs? Confirm the latest you can confirm your final guest count with the caterer.
5. Menu Selection
We know that it can be hard to choose a meal that will satisfy all your guests. That's why we have a variety of curated menus that are proven favourites. We also realize that sometimes people want to create a custom menu and have hundreds of menu items to choose from to create the perfect menu with a balance of flavors and textures. Our menu includes a variety of hot and cold appetizers, main courses, and desserts to please all palates. Seasonal ingredients can add a festive touch, so consider incorporating traditional holiday dishes alongside contemporary options.
6. Don't Forget About the Drinks!
Decide whether you want to offer a full bar, wine and beer, or just non-alcoholic options. If you want a bar for your party, we can also arrange for liquor licenses and provide a full professional bar setup, including certified bartenders who will ensure everyone is drinking responsibly.
7. Presentation Matters
We've all heard the phrase you eat with your eyes first. The way food is presented can have a significant impact on the overall experience. Work with your caterer to create an appealing display that aligns with the holiday theme. Consider using festive decorations, elegant serving dishes, and creative food arrangements to enhance your event.
8. Timing is Key
Timing is crucial when it comes to planning your holiday event. Coordinate with your caterer to ensure that all food is served at the correct temperature and ready to go at the right time during the event. Buffets should be set up prior to the event starting, even if the food is added just prior to eating.
9. Don’t Overlook Rentals
Depending on your venue, you may need to rent additional items such as tables, chairs, linens, and dinnerware. At Roma, we often arrange for rentals such as plates, chafing dishes, cutlery, glassware, linens, and furniture.
10. Plan for Cleanup
After the festivities, cleanup can be a daunting task. Ensure that your catering company includes cleanup in their services, or make arrangements for a separate team to handle it. Roma Catering we offer full-service catering, including cleanup when arranged. This will allow you to enjoy the party without worrying about the aftermath.
Happy Planning!!
Taking the lead in planning your corporate Christmas party doesn’t have to be overwhelming. Following these ten essential tips can help you create an amazing and memorable event. From setting a budget to choosing the right catering style and asking the right questions, each step is crucial to minimizing stress and planning a successful event. So, roll up your sleeves, get organized, and prepare for a festive celebration that everyone will enjoy! Remember, we are here to help you every step of the way with decades of party planning and execution experience.
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